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The Real Concepts Of Acounting Software

A necessary part of any business is knowing where all your money is being spent. Accounting principles are designed to accommodate this need in an organized fashion. To the untrained eye, it may look like pandemonium, but it really is simple.

The principles of accounting are as follows:
Accounts are divided into three types, namely assets, liabilities and equity. Each account type has it’s own properties. The accounts can be represented as simple “T” accounts with a left and right side separated by a vertical centerline. All you need to do is make a large T. Each side of the “T” will record increases or decreases in that account balance in the form of debits or credits. Debits are always on the left side while credits are on the right.

TIP: Since the words “right” and “credit” have R’s in them, that’s how you can remember this.

Asset accounts use debits as increases and credits as decreases. Liability and equity accounts are the exact opposite. For every debit, there must be a corresponding credit. This is so that there is a balance that can be tracked.

All of your important information is at your fingertips, you always know exactly where you stand and you will be able to report pertinent information should Uncle Sam come around asking for records. Complex software is available that allows you to make your entries and track your accounts in minutes. Accounting software is simple to use and while no previous experience is necessary, it does help to have some background knowledge in accounting. These pieces of software will allow you to print documents detailing specific transactions, financial reports, print checks and some even feature the ability to send payments to creditors via E-check online. The real advantage of using this software is the minimum amount of paper files you need to have. Everything is located on storage devices like CDs, floppy discs (old) or a separate hard drive designed to hold this information.

All this sounds a bit confusing, but it really is simple and it is an absolute necessity for any person doing business anywhere. Take the following example:

Suppose you get a loan of $5000 to open your business. That cash is an asset of your company. So you would enter a $5000 debit to the asset account and a corresponding credit to an equity account. If you apply the accounting equation (assets=liability+equity), you will see how that works. Namely, your assets (now $5000) equal your liabilities ($0) plus your equity ($5000). See how the two sides balance out? This is the basis of accounting.

As you can probably see, the use of accounting will tell you exactly how much money you have, how much you owe and how much your business is worth at any given time. It is important to know these things for many reasons. Primarily for tax purposes and taking care of monetary responsibilities in a timely fashion.

Accounting used to be done by hand using “T” accounts, debits and credits or ledger books. While these methods worked and were functional, the advances of the Internet and computers have greatly streamlined the accounting process.

Dont Wait to Construct Your Accounting.

Most of this accounting software covers four major areas of construction industries. Accounting module covers, A/P, A/R, check writing, financial reports, inventory, job costs, payroll, project billing, cost estimating module covers assemblies, as well as unit costs, project management module includes change orders, contract writing, material takeoffs, punch lists, schedules. Business management module deals with appointments, customer relations, leads, property management, sales, etc.

The construction industry has some specific accounting requirements. Apart from routine receivable and payable accounts, they need systems for project estimating, job costing, overhead expenses, project schedules and contracts, project billing, vendor tracking and invoicing, customer management, etc. A typical construction accounting system includes accounts payable, job cost management, accounts receivable, payroll, detailed job budgets, time and material billing, general ledger, AIA billing, subcontract status, custom job reports, certified payroll, over and under billings, purchase orders, union reports, inventory, equipment tracking, work in progress, etc.

Accounting systems form an integral part of any successful business. Proper accounting not only helps the organization know its monitory worth, but also works as leverage to climb the ladders of growth. A construction company is like any other company and has many responsibilities towards their employees, customers, vendors, investors and government. They are bound to answer questions or queries that are raised time to time. Unless, they maintain a sound accounting procedure and proper reporting systems they can not fulfill these requirements.

In this computer age, there are many software packages available. Software specifically developed for the construction industry incorporates their specific requirements and are user-friendly and can be operated by the personnel with little computer knowledge. Apart from fulfilling statutory requirements such as balance sheets, profit and loss accounts for company and outside agencies like sales tax and customs departments, these packages generate innumerable reports which would be very helpful in company's decision making process.

Tips For Accounting Development

There was a tremendous increase in the nature and scope of manufacturing enterprises, trading activities had become far more complicated and extensive and therefore effective methods of planning and control were essential. These needs led to the emergence, out of cost accounting, of management accounting, the specific function of which is to provide whatever financial information may be required by the management of the enterprise for the purpose of planning and control.

The influence of electronic data processing (EDP) on accounting has been of paramount importance in the second half of the 20th century. It should be borne in mind, however, that EDP is purely a technology that has produced a dramatic increase in the speed at which large volumes of data can be processed. Although it has influenced the utilisation of accounting information, it nevertheless has had no effect upon the theory. The computer has made accounting information more effective chiefly in that it is now more complete, easier to understand and more readily available.

The particulars of transaction and financial relationships between different parties have been written up in the form of financial records since the dawn of civilisation, examples being Babylonian clay tablets and records from the Roman and Greek civilisations.

During the renaissance, this system of accounting became known throughout Europe; by the 16th century it was standard practise in England, Germany and Holland. The first published description of the double-entry system appeared in Venice in 1494. Written by Luca Paciolo, it was entitled Summa de Arithmetica Geometria et Proportionalita.

Our present system of accounting has its origins in Renaissance Italy. By the 12th century the bustle and extent of the wide-ranging trading activities engaged in by the Italian city-states had created the need for an effective system of financial recording which could accurately determine the results of large volumes of transactions involving several parties. Consequently, the double-entry system of bookkeeping, the basis of our modern accounting system, was developed.
The 18th century saw the emergence of another factor that exerted considerable influence on the development of accounting, namely the Industrial Revolution.

These days there are a large number of accounting software packages that are available to individuals, small and medium size enterprises and large corporations. The type of enterprise and internal operating systems will determine the type and size of accounting package that is used. In order for the enterprise to make investment decisions, a proper accounting structure must be in place. Accounting packages are just a tool to interpret the 'language' of the financial world - an instrument for transmitting information. Users of financial information expect accurate and comprehensive information that cannot be provided by general spoken or written language, so accounting was developed to satisfy this specialised need. By virtue of its nature, accounting information is historical. Historical trends do, however, serve as valuable guidelines for future projections.

Finding Reliable Accounting Software For You

Those of us who own and operate a business know that far more goes into it than just marketing and selling products. There is an entire behind-the-scenes operation that enables the business to run smoothly, including the payment of vendors and employees, and other bookkeeping requirements. To this end, quality accounting software can be enormously helpful in maintaining organized books.

Depending on your needs - largely the size and type of business that you run - the accounting software will differ. There is accounting software designed exclusively for smaller businesses, as well as software that lends itself to larger corporations. Additionally, accounting software is often specific to the exact industry in which you run your business. This can be incredibly helpful, as it will offer features that speak directly to your particular situation. But, ultimately, no matter what you choose, the accounting software that you work with should be compatible with your computer network and comfortable for you to operate.

You can find accounting software in a variety of locations including large retail stores and computer supply stores. The Internet is also a comprehensive resource for finding the accounting software best suited to your needs. You will find a large fluctuation in price depending upon the different features the accounting software offers.

The most important thing to remember when selecting your accounting software is that reputation counts. Software of this kind is an investment in your business, and you should expect to see a return in that investment in the form of more convenient and organized bookkeeping. Speak with other entrepreneurs in your industry to determine if they've had success with any one particular accounting software. You'll find that the more popular accounting software often provides more bang for its buck.

Regardless of what accounting software you choose, the result should be the same; it should offer you a level of professionalism and convenience that you have been looking to achieve. Further, it should help you gain a better understanding of your financial situation.

The Right Benefits For Accounting Software

Historically the software has been an invaluable tool for corporations that required control over telephone usage costs. Call accounting systems generally capture and report on call type, origin, date, time, duration and dialed digits. The system stores the data and utilizes the information to
calculate cost and generate desired reports.

Call accounting is software or hardware that provides metrics for telephony functions such as traffic analysis, toll fraud alerts, network management, E911 notification and cost allocation to various corporate levels.

Call accounting can generally reduce telecom expenses from 10% to 40% by highlighting misuse and abuse, discovering supplier billing errors and increasing productivity through greater network and workforce efficiency.

Environments that are not monitored tend to have excessive charges for directory services, specialty numbers, personal and overseas calls. The implementation of a call accounting system can pinpoint calls to individual extensions for greater accountability. In fact, simple awareness of the impending installation of a new call accounting package circulated among staff curbs misuse immediately by approximately 10%.

Supplier billing errors can be a costly revelation. A Gartner Group study found 12 to 20 percent of corporate telecom invoices contain billing errors and 85 percent of such errors are in favor of the carrier. A good call accounting system can provide accounting assurance through bill reconciliation.

In this era of heightened security, it is imperative that a call accounting software package monitor suspicious, fraudulent and malicious behavior. Calls to E911, emergency services or to specific calling patterns can be tracked and notified to authorized personnel. In 2002, the United States Congress passed the Sarbanes-Oxley Act following fraudulent operations by companies, such as Enron and WorldCom. Call detail reports can be used to provide documented proof of fraudulent behavior.

Over the years call accounting has evolved from a single processor MS DOS system to elaborate SQL databases with globally accessible browser-based solutions. Web browsers are either pre-installed with the operating system or freely available downloads from the internet. Browsers are popular because they can access information remotely from a public IP address or via a virtual private network (VPN). Therefore an individual can access his stock quotes, read the latest headlines and review call accounting reports through various tabs on the browser. Web browser based systems allow enterprise users to easily manage many sites from a centralized location.

Many corporations are developing total communication management solution (TCMS) strategies to manage their growing communication spend. Call accounting is the core of any powerful communication management portfolio.

RSI (www.telecost.com) is recognized as an industry leader in the field of communication management. The communication management product portfolio includes tailored integration to the most popular switching and network manufactures. RSI has been granted Nortel Developer Partner status with recognition for its core portfolio as Compatible Products. RSI is a Cisco Technology Partner, Siemens HiPath Ready Standard certified, Avaya DeveloperConnect Member, Mitel MiSN Member, Adtran Complementary Solutions Provider, ShoreTel Technology Partner, NEC Univerge Partner and Alcatel Applications Partner.

Thing About The Right Accounting System For Your Martial Arts Business

As a school owner it is essential that you know exactly how your business is performing on a month by month business. Rather than ignoring this valuable information the successful school owner would know exactly how much income had been generated last month, how this income had been generated, how much expenses were paid and exactly how much should be provided for certain events.

Without recording your transactions on a regular basis it is impossible to know the above details with any certainty, and even harder to identify whether you are meeting or exceeding budgets.

Reports can be easily generated from accounting systems, providing you with information such as profit and loss accounts, various breakdowns of expenses, budget reports, and graphs detailing year to date performance.

In this article I am going to look at several different methods of keeping your bookkeeping records and provide honest feedback from an accountants point of view so that you can make an informed choice for your business.

To grade the different packages I am going to use the following criteria:

Cost there is no point purchasing enterprise-level software with a correspondingly high price tag for a small school! Ease of use again, there is no reason for purchasing software that is so complicated that it doesnt get used!

Reporting the standard of reporting provided from the system is vital for allowing you to monitor the progress of your business.

Manual Cashbook

Ratings: Cost: 4/5 (Approximately 10 20) Ease of use: 4/5

Reporting: 0/5

The manual cashbook has probably been used by all of you at some point the big red (or green) book provided by an accountant so that you can handwrite all of your payments and receipts at the end of the year.

Advantages: Low cost, relatively easy to use

Disadvantages: No reporting,each column has to be totaled manually

Excel Spreadsheets

Ratings: Cost: 5/5 (Free of charge)

Ease of use: 3/5

Reporting: 1/5

Excel spreadsheets are essentially a computerized version of the manual cashbook, available free of charge (provided that you have spreadsheet software).

Advantages: Excel analysis and summary tools, free of charge

Disadvantages: Reporting in Excel is complex, potential formula issues

Online Accounting

Ratings: Cost 5/5 (Free of charge)

Ease of use 4/5

Reporting 3/5

A secure online accounting tool provided by your accountant will provide you with the ease of use of a manual bookkeeping (with no manual totaling!) and basic reports found in comprehensive packages such as Profit and Loss, category breakdowns, graphs etc.

Advantages: Reporting, ease of use, free of charge, no software installation

Disadvantages: Ideally requires broadband connection

Quickbooks

Ratings: Cost 2/5 (Approximately 100 upwards)

Ease of use 3/5

Reporting 4/5

Quickbooks is a comprehensive package targeted at small business owners to assist them with the management of their financial affairs, offering various reports and functions.

Advantages: Detailed reporting, ease of use compared to Sage

Disadvantages:Cost, training requirements, ongoing updates

Sage Accounting

Ratings: Cost 2/5 (Approximately 129 upwards)

Ease of use 2/5

Reporting 5/5

Sage is an established accounting software providing comprehensive reporting and more functions than you will ever need, albeit with a steep learning curve.

Advantages:Detailed reporting, potential departmental / budget analysis

Disadvantages:Cost, learning curve, ongoing updates

If you feel that your system is not currently providing you with the reports that you feel would assist you in your business it would be worthwhile discussing this with your accountant to decide whether a change would be beneficial. For example, our firm provide online accountancy packages and tailor made Excel spreadsheets. We are also Sage Accountants Club members, and as such can advise all of our clients how to select and implement a package to suit their needs.

Tips For Choose Great Canadian Income Tax Software Programs For You

Canada has a wealth of income tax preparation software that can do more than just let you calculate your income tax and file in your return. Most tax software programs available in Canada also include a number of useful tax planning features that allow you to analyze a wide range of income tax scenarios. There are income tax software programs that cater to an individual as well as in business.

Businesses are required to fill out a highly accurate income tax return. Such businesses might be able to benefit a lot from using income tax software to help them in their tax preparation. Here is a short list of several income tax software programs available that Canadian citizens as well as any sole proprietorship or partnership business may be able to make good use of during the tax season.

QuickTax
This user-friendly and popular Canadian income tax software program helps you prepare your income taxes quickly and with ease. This software program has useful features such as The EasyStep Interview that guides you through the tax preparation process by asking significant questions needed to fill out your income tax forms. This software also makes tax planning a snap because of its ability to cover multiple tax scenarios that also offer automatic tax calculations. Other useful features that come with this popular income tax software program include tools such as the capital gains analyzer and incorporation analyzer.

TAXWIZ
This Canadian tax software program is useful in the preparation of personal income tax Many interesting features of this income tax program include providing multiple "what if" scenarios. This software also offers a convenient popup help when being used top prepare taxes and also provides multiple filing options that allows you to prepare up to six income tax returns at any one time.

GenuTax Canadian Tax Software
The good thing about this typical income tax software is that it offers future annual software updates for free online. You never have to purchase updated versions unlike those being offered by other income tax software companies. Another interesting feature that this particular program has is that you may be able to prepare and file a limitless number of tax returns which most tax preparation software programs fail to provide.

TaxTron
This wonderful software program is known to be the only fully functional user-friendly Canadian tax preparation software that is available in both individual (T1) and corporate (T2) versions for Macintosh OS users. A version of this tax software for Windows OS is also available that can be used to prepare individual as well as business income tax. Different software versions available for both operating systems are all quick, simple to understand and easy to use.

Preparing Tax Software In Canada.

Fancy, Brand-Name and #1 Best-Selling Tax Software Programs Have Fancy Price Tags

If you have always wanted to file your own tax returns but are not sure which tax software programs to use, this article is for you. To file your own income tax returns, you need to use income tax software programs. I will review a few Canadian tax software programs and let you decide the best one for you. I will only discuss value tax software programs and will not discuss any fancy, brand name and #1 best-selling programs. Fancy, brand-name and #1 best-selling programs have fancy price tags, and I do not use or recommend them.

Types of Tax Software Programs

Tax Preparation Software comes in two different versions. One version is Windows version and the other version is Web application or online version. An Online version means you don't have to download and install any applications on your computer, and you do everything online. Your tax information is saved on the web site's server. Windows version means you download and install tax preparation software on your computer and all your information is kept on your computer. I do not use or recommend online version tax software, and I will discuss only Windows version tax preparation software here.

How Canada Revenue Agency Receives Your Return

Two ways. One is the traditional way. You print off a copy of your return and mail it to CRA. The other is via online. You transmit your tax return to CRA via online. This online filing process is called NETFILE. NETFILE allows you to file only your own tax return. You cannot transmit tax returns on behalf of others. Also, you need an access code to use NETFILE. To learn more about NETFILE and access code, click here. http://www.netfile.gc.ca/about-e.html Both Windows version and online version tax preparation software offer options to print off your tax return (and mail to CRA) or to transmit online using NETFILE. In order to be NETFILE eligible, a tax software program has to be NETFILE certified by CRA. To learn more about NETFILE-certified tax preparation software, follow this link - http://www.netfile.gc.ca/software-e.html. The tax preparation software programs I am discussing here (and most of the tax preparation software programs) are NETFILE certified by CRA.

New Limit of 20 Returns

CRA has announced that starting 2007, there will be a limit of 20 returns (paper or electronic) with each copy of NETFILE-certified software. Before 2007, you were able to produce unlimited numbers of returns with some of these value tax preparation software programs (such as GenuTax). To know more about this newly imposed limit, follow this link - http://www.netfile.gc.ca/software-e.html.

Canada Tax Software - A Dawn Journal's Top Picks

After researching dozens of tax software programs, I have picked these tax software programs for this year. I am keeping it to a minimum so you don't get inundated with too much information. Let's begin.

TaxFreeway

* TaxFreeway is the only software allows user to use Interview and Form mode ssimultaneously. This gives user the maximum flexibility and helps user utilize the full power of software.

* Tax forms and slips are identical to actual CRA slips and forms.

* Both Windows version and MacVersions are available.

* It's got RRSP planner, carry forward feature, spousal return integration and tax tips on demand.

* Price: $9.95

* Website: taxfreeway.ca

MyTaxexpress

* MyTaxexpress allows to share tax forms/slips in coupled return. Spouse can prepare their returns together as a coupled return to share tax data in the beginning or in the middle of preparation.

* It prints on CRA official forms for mail filing.

* View tax return summary page.

* Price: $6.99 (1 return) and $13.99 ( 1o returns)

* Website: mytaxexpress.com

GenuTax

* Multiyear tax software program. Buy only once and future annual updates are free.

* Price: $34.99

* Website: genutax.ca

Studiotax

* The only free tax software. yes, you heard it right. It is free. However, if you would like to make a contribution, Feel free to do so and Studiotax appreciates it.

* Price: Free

* Website: studiotax.com

Quick Fact

* Deadline for 2006 tax returns: Midnight, April 30, 2008

* Penalty for late filing: 5% of your 2007 balance owing, plus 1% of your balance owing for each full month that your return is late, to a maximum of 12 months.

* EFILE : Don't mix up EFILE with NETFILE. EFILE is a service that lets authorized and professional service providers send individual income tax return information to CRA by Internet. Tax professional cannot use NETFILE. They must use EFILE. Therefore, when you submit your own tax return = you use NETFILE and when tax professionals submits your tax return = they use EFILE.

Made Accounting More Simple Now!

Proper accounting is a must for any emerging business. Following a good accounting practice make the overall management of the business very easy. Accounting is based on certain principles. These rigid rules make accounts consistent for all transactions involved. There are five major books of accounts. They are :

1. Cash Book - Records all cash related transactions for a specified period.
2. Bank Book - Records all bank related transactions for a specified period.
3. Journal Book - Records all transactions, which are not cash or bank related.
4. Purchase Book - All purchase related transactions are recorded here.
5. Sales Book - All sales related transactions are recorded here.

Based on these books, a Trial Balance is prepared which shows the accuracy of accounting transactions involved. A Trial Balance has got two sides, Debit and Credit side. If sum total of Debit is tallied with the sum total of Credit side, then it shows that all transactions are recorded properly. These two sides are tallied only when the double entry concept is followed. Double entry concept stipulates that for every Debit amount, there must be a Credit amount.

In modern day business, Accounting software is used to record these transactions. These are commonly known as Accounting Packages. These Accounting Packages are built on the Accounting principles. These accounting packages make the whole accounting process very simple and integrated. One or more persons can work at a time. A data entry operator may be entering the data and a higher authority can approve it. Thus, the management can analyze the whole accounting process with ease.

Use of software in Accounting Will Save Much on Everything

Complete financial accounting course or tutorial covers a range of following topics. It is being evaluated that how computers have affected traditional accounting methods and practices.

• Financial Accounting with Double Entry Bookkeeping
• Principles of Accounting
• Basic Book of Accounting - Journal
• Accounting Ledger
• Accounting Sub Journals - Cash Cook
• Subsidiary Accounting Books
• Accounting Verification by Trial Balance
• Banking Transactions Bank Reconciliation Statement
• Depreciation
• Rectification Of Accounting Errors
• Balance Sheet and Profit and Loss Account
• Single Entry Bookkeeping Accounting System
• Non Profit Organization Accounting
• Capital and Revenue
• Reserves and Provisions

In a very short span of time, computer has grown from a scientific curiosity to an indispensable tool of modem society. There is hardly any scientific/technical or business activity which is not in one way or the other, affected by modern data processing techniques.

The human mind can handle only a limited number of things at a time. The digital computer, on the other hand, can be programmed to compare, measure, calculate and evaluate thousands of readings in an extremely short period of time.

The computer industry has become the fastest growing industry these days. The sale of mainframe computers is increasing day by day. The computer industry has been further pushed up by the introduction of mini computer and micro computers which are small, cheap, reliable and very light. These are being routinely used for process control, production testing, scientific instrument recording, in store check out systems, in automobile test and evaluating systems, and medical monitoring etc.

Computers are now being used extensively in office administration to perform the routine clerical work. Today, most large and medium sized organizations are almost totally dependent on their computers. Routine uses of computers are given below:

(i) Accounting, Billing, Inventory Control Software with MIS, CRM

Computers are extensively used in accounting and there are multitude of computer software for Accounting, MIS, CRM. HiTech Financial Accounting is one such software which has been customized for users in many segments in business and services.

(ii) Payroll and personnel records.

Payroll accounting was the first commercial area to become widely computerized. The calculation of wages or salaries involves a number of variables which relate to the personal details of each employee, such as gross pay or rate for the job, individual deductions, tax liabilities of the employees and so on. These facts can be retained in the computers and processed every month of produce pay slips for the employees.

(iii) Stock control

The computer helps to exercise the type of stock control needed by the organization. It upto dates the sales and purchases records, determines optimum re-order levels for different items and prints out the stock lists when desired. The system can be so designed that it triggers orders when stock level reaches order point for various material items; tests those item which are slow moving or gives list for over stock items.

(iv) Sale accounts records

Programming can be done for any sales accounting system. The computer will pin point defaulting debtors, determine the right limit for credit for each debtor and maintain stores ledger.

(v) Costing and budgetary control

Costing and budgetary control can be affected through the computer, the computer will point out the variations from the planned performance.

(v) Production control

The computer also helps greatly in production planning and control. It is possible that scheduling of the work may become necessary due to break downs etc. A new critical path may have to be worked out. A critical path is the shortest path to be followed in production to achieve production objectives. The computer helps the management lay down this new critical path. Advantages and disadvantages of a computer

A computer is surely advantageous because of the high speed of operation and greater accuracy it provides, savings effected by better managerial control, savings in labor because it is fully automatic and finally because of its flexibility in use. However, there is a considerable capital outlay with difficulty of obtaining experienced analysts and programmers, break down and maintenance troubles and finally fear of obsolescence due to rapid development of computers.

Type of other applications in relation to accounting system

WORD PROCESSOR

It is a software package to help in text processing. Words are processed. Processing includes insertion, deletion changing, moving words, paragraphs etc. Word processing is the preparation of type scripts, using computing facilities for the storage and manipulation of text. For example, word processor has ability to merge name and addresses with standard text so as to give impression that the latter is personalized even in case of circular letter.

HiTech Financial Accounting has got features so that you can export its reports to Microsoft Word, a word processing and Mail Merge Program. You can also write letters to various parties and store the details in the program database.

DATA BASE

It is simple collections of information (data) on a particular subject. Data base file allows you to manipulate the data in desired form. So, data base allows us to work on facts and figures to store and manipulate that data in any desired way. For example, from the same basic information trial balance is prepared; trading and profit and loss account may be prepared; list of debtors and creditors may be prepared; purchases and sales forecast may be made and so on. So, an efficient data-base management is needed to provide flexibility in uses of information. HiTech Financial Accounting uses MS Access and MS SQL server databases for robust database connectivity.

SPREAD SHEET

It is one of the software programs which have increased the utility of computer for accounting purposes. Spread sheet programs help you to draw vertical as well as horizontal columns on a large sized paper. Each .column's length and breadth can be adjusted according to suitability. Even when columns are once drawn subsequently these can be altered, increased or decreased additional columns can be inserted, existing columns can be deleted. It is very useful for businessmen and professionals. It enables us to study multidimensional data at one sheet and helps in arriving at logical decisions. For example, if profit and loss account has been prepared for the year 1989 and you want a comparison with 1987 figures and 1990 forecast then spread sheet shall enable you to provide two additional columns on each side for inserting 1987 actual figures and 1990 forecast estimates.

Tips For Choose Accountant For Your Small Business

Choosing the right accountant for your small business can mean the difference between success and failure. After all, it’s your financial numbers that make or break your business.

Unfortunately, once you’ve selected an accountant, it’s a pain to switch. Your accountant gains detailed knowledge of you, your business and your data —it makes it very tough to transition to a new accountant. The end result is that many businesses that work with mediocre accountants don’t make the change to a better accountant simply because the switching costs are too high.
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Given the inertia that settles in after you’ve selected an accountant, it’s important to make a good choice the first go-around. Makes sense, right?

Surprisingly, most business owners don't thoroughly consider their needs when selecting an accountant. That’s because many of us who don’t have a strong accounting background view all accountants as being equal.

But the reality is that all small business accountants are not created equal.

This article explains how accountants can assist your business and provides useful questions you should use to choose an accountant that truly can help your business grow, not somebody who just crunches the numbers.

Questions to Ask Your Prospective Accountant

The bottomline is that you should expect today’s accountant to be much more than a bookkeeper. Most do add considerable value. The trick is to separate the wheat from the chaff.

So, with your raised expectations, how do you choose the right accountant for your small business? Like any relationship, it boils down to a compatibility of interests, experience and outlooks. Seek recommendations from your peers and ask prospective accountants the following questions:

Do you have your CPA?
Business owners are often confused as to the certified public accountant (CPA) designation. A CPA has a surpassed accepted financial education levels, passed state-administered tests to prove competency and periodic re-certification exams. Certain situations, such as audits and many loan applications, require CPA involvement. Not surprisingly, CPAs can charge higher fees than a non-CPAs. But there are a great many non-CPAs who excel at small business accounting and financial and technology consulting. Again, getting to know them and your needs is the necessary first step.

What kind of creative business advice will you offer me?
A good accountant can deftly handle data and numbers but should also be able to demonstrate quick and creative business acumen. Ask the candidate to offer three quick ideas on how your firm might be able to save money right now. Ask them for three examples in which they offered useful business advice to other clients that went beyond just tracking the numbers. While “creative accounting” is usually a negative, having a creative business mind can be a huge asset towards helping your company to grow.

Do you consider yourself to be tech-savvy?
Small business accounting software has made powerful accounting tools available to everyone. But these accounting packages, most notably MYOB and QuickBooks, are only as useful as the person who installs them and runs the applications. Even if you are not a “tecchie,” do your homework to be able to determine whether the candidate understands the role computer technology plays in turning business information into business intelligence. For example, ask them how they will integrate your computer files with the technology in their office. What role will the Internet play in keeping in touch and interchanging financial information?

Who are your other clients?
Imagine this scenario. You hire an accountant based on the assumption that he understands the basics of your business. Then, you find out that he’s never had a client like you before. Instead, he’s only prepared tax forms for wealthy individuals that don’t own businesses. Avoid that possible disaster by asking who the accountant works with. If they are businesses that are similar to yours, that’s a good sign. In asking about their clients, you will also want to understand how busy they are and whether they have the time and resources to support you adequately.

How do you calculate your fees?
Ask the accountant what you can expect fees to be and will he guarantee that you will not exceed certain amounts that you agree upon up front. In a time-based fee structure, make sure to find out the hourly rate, as well as all fees for expense reimbursement. Find out now whether a simple two-minute phone call or a one page fax means an hour of billable time. If that’s the case, run for the door.

Are you active in the local business community?
Who do you know that can help me? Find out whether your prospective accountant can introduce you to people who might be useful to you, including prospective customers, suppliers, bankers, and investors. Since talk is cheap, take it one step further. Ask the accountant for examples of introductions they’ve made in the past for other clients and how those introductions played out.

Why should I use you?
As a final question, it’s always good to let the accountant make the case for why you should engage them. Find out whether your prospective accountant can introduce you to people who might be useful to you, including prospective customers, suppliers, bankers, and investors. Since talk is cheap, take it one step further. Ask the accountant for examples of introductions they’ve made in the past for other clients and how those introductions played out.

Save your Work in Business and Financial Software

Business and accounting tools up until now used to have Spartan, decidedly minimalistic user interfaces. This approach worked in the early days of text-based spreadsheets and black-and-white trading terminals. However, the latest trends in operating system and software design require a better, more usable and more visually appealing user interface. Is your team of designers prepared for the challenge?

Designing clear text messages, wizards and intuitive dialogs and window layout is only one side of a coin. It is still easy to spoil a good user interface with improperly designed, rushed graphics, with alternatives being spending more on graphic design or moving the deadline. There is another, less talked about alternative: using ready-made stock graphics to empower your accounting product or service.

What's so good about stock images? Stock images are a great way to make your product stand out with professional, balanced design and strikingly good looks. Stock graphics are readily available, meaning that you see exactly what you get, and you get it right away without the long wait. Stock icons are sold as matching sets, ensuring color and stylistic integrity of your project. Finally, stock icons are a much less expensive alternative to drawing icons even in-house, let alone outsourcing them to a contractor.

Working specifically on making a usable tool for business-oriented customers, you need stock images designed with that in mind. While there are many generic sets of icons available, there are only a few designed for business developers. Business Toolbar Icons by Perfect Icon (perfecticon.com) are hand-crafted by professional software designers for the purpose of integration with business and accounting software.

Business Toolbar Icons depict many objects, actions and symbols that are widely used in financial tools. Currencies such as Green Dollar and Euro, accounting terms such as Debit and Capital Gain, actions such as Forward, Down, Pick and Transfer, and human-related icons such as Staff, Employee and Administrator are supplied among many other images.

Technically speaking, your purchase gets over 200 icons in all standard sizes, color depths and file formats. Semi-transparent True Color images for Windows XP and Vista operating systems with high resolution displays are complemented with 8-bit, 256-color images. Each picture comes in all resolutions of 16x16, 20x20, 24x24, 32x32, and 48x48 dots, and is supplied in three different states: normal, disabled, and highlighted. All images are available in Windows Icon (ICO), Bitmap (BMP), GIF, and PNG file formats.

Best Business Accounting Software 2008

When talking about the best business accounting software, you must first know the relationship between finance and accounting. Conceptually speaking, they are closely related to the extent that accounting is an important input in financial decision making and there are key differences in viewpoints between them. Accounting is a necessary input into finance. That is, accounting is a sub-function of finance.

Accounting generates information or data relating to the operations or activities of the firm. The end-product of accounting constitutes financial statements such as the balance sheet, the income statement (profit and loss account) and the statement of changes in financial position (sources and uses of funds statement). The information contained in these statements and reports assists financial managers in assessing the past performance and future directions of the firm and in meeting certain legal obligations, such as payment of taxes and so on. Thus, accounting and finance are functionally closely related.

But there are key differences between finance and accounting. The first difference relates to the treatment of funds while the second relates to decision making. The viewpoint of accounting relating to the funds of the firm is different from that of finance. The measurement of funds (income and expenses) in accounting is based on the accrual system. For instance, revenue is recognized at the point of sale and not when collected. Similarly, expenses are recognized when they are incurred rather than when actually paid. The accrual-based accounting data do not reflect fully the financial circumstances of the firm. The viewpoint of finance relating to the treatment of funds is based on cashflows. The revenues are recognized only when actually received in cash (i.e. cash inflow) and expenses are recognized on actual payment (i.e. cash outflow).

Finance and accounting also differ in respect to their purposes. The purpose of accounting is collection and presentation of financial data. It provides consistently developed and easily interpreted data on the past, present and future operations of the firm. On the other hand, financial manager’s major responsibility relates to financial planning, controlling and decision making. Thus, in a sense, finance begins where accounting ends.

Thing About Church Accounting Software

The church is a revered institution that commands the respect and faith of the Christians who contribute billions of dollars to enable it to perform its multifarious secular, religious and spiritual duties. The maintenance and management of records of the financial transactions of the church require a large task force of financial experts that may tax upon the time and management resources of the church. The solution to this lies in using church accounting software, designed by a team of accounting experts who are well versed with the special accounting needs of the church. These will save time and money in the long run.

Church accounting software is different from the other accounting software packages. This is because the church is a non-profit organization, and the accounting is different from that of tax paying corporations. Also, the church has multiple income and expenditure account heads. The church accounting software, apart from meeting these needs, can also be customized according to the specific needs of the church. When important financial meetings are held, relevant data reports can be presented without hassles. The accounting software can help save a lot of time and money.

Comprehensively devised accounting software can help create budget reports, statements of accounts and balance sheets. It can print checks, maintain records of purchases and invoices and make cross checking of the accounts convenient. Before you buy your church accounting software, look into the various brands and formats. Make sure they can truly help your church and your congregation as a whole.

Tips For Software Accounting Sussines

Inventory accounting software is a must for any business that needs to manage large volumes of accounting data each day. Choosing the right inventory accounting software can however be very confusing unless you have certain parameters in place. You need to look for:

Scalability - Choose software that can be easily upgraded to accommodate business changes such as the number of employees, and the number of services or products being offered. Support - Go for a company that offers ample support or a good after sales service to help you when things go wrong.

Getting value for money - Shop around, as the prices of accounts management solutions vary a great deal. You may get better deals from online merchants. Go for recognized companies such as Peachtree that offer a wide range of products designed to meet every accounting need.

Before you choose any inventory software, you must first evaluate the following factors:

The cost of warehousing your inventory - This would also include the costs associated with the premises as well such as maintenance, electricity, and location of different items in the warehouse.

Sales ordering system - This is the system that integrates various elements such as discounts, shipping costs and other customer related issues into the inventory.
Purchase order creation and tracking
Assembly production
Shipping software

It is vital for any organization to establish optimum inventory, a level which is adequate enough to meet the projected cost but not sufficient to eat away the projected profits. In order to manage a modern inventory, you need to first identify the functions performed by them and accordingly work out strategies to keep inventories at optimum levels. Fortunately, companies can now depend on inventory accounting software to manage all these chores efficiently that too in little time.

When it comes to buying an inventory accounting software, there are a lot of options to choose from ranging from a very basic wholesale distribution ERP program to a full-featured inventory management software. It is possible now to buy a customizable professionally -developed software that too at an affordable price. Choosing the right software will mainly depend on the kind of business you are into. For instance, if you own a distribution company, then you need to have a software that would track its core areas namely; wholesale distribution management and warehouse automation. Good software gives you the much-needed flexibility and depth of functionality needed to enhance customer service and maximize profits.

Precise ERP/MRP information and good inventory control are a must for the success of any business. Both overstocked inventory and out-of-stock items can be hazardous for the reputation of your company and prove detrimental to your bottom line. Inaccurate inventory control is often a common reason why many companies head straight towards bankruptcy in the first few years of business. Many times, inaccuracy in inventory counts is caused due to lost sales and shipment delays. However, it is possible to erase such inaccuracies with the help of an efficient inventory accounting software.

Top-end inventory accounting software comes with inbuilt features like:

• Kitting
• Serial number tracking
• Complete sales and purchasing functionality
• ERP automation

Companies today need to look beyond survival and having an efficient accounting system can help stay ahead in competition. Inventory accounting software from Microsoft is packed with excellent features and targets mainly mid-size and large companies. It can be a daunting task to find software that has high functional value but is easy on the pocket. Ask for price quotes from online vendors and do a cost analysis before selecting an accounting software for your business.

Good Trucking Account Software

There are a number of companies which offer accounting software designed specifically for the needs of the trucking industry. A good trucking accounting software should be able to improve the bottom line of a company through efficient management of the company's fleet.

Trucking accounting software is a highly specialized package, which is designed to meet the needs of companies looking for better management of their fleet of trucks. Trucking accounting software also enables companies to lower costs and increase employee and customer loyalty.

Trucking accounting software could successfully maximize a company's asset utilization. It can reduce empty miles, increase driver retention, and enable greater customer focus. Overall operating costs are also reduced once a good trucking accounting software is installed in place. Choosing the right kind of trucking accounting software depends on your company?s fleet strength and needs. One need not worry though in this front, since there is a trucking accounting software available for every size, irrespective of whether you have two trucks or two thousand trucks.

Trucking accounting software is usually designed to handle both dispatching and logistics. You can choose either or both features depending on your company's needs and the number of trucks you are managing. With companies focusing on complete customer satisfaction, customers are expecting faster delivery, accurate shipments, and prompt customer service. This is where a good trucking accounting software comes into picture. It can provide you with all these essential components and more. One needs to do a thorough analysis of the requirements, before implementing the appropriate trucking accounting software.

The latest trucking accounting software types, though sophisticated, are relatively easy to use. One can get extensive information on different types of trucking accounting software and features by visiting the online resources of leading vendors. One can also find product reviews on these web resources.

Reason For Using Tax Acounting Software

Small businesses may even try to keep the books by hand. This may seem like a cheap option, until the factor of human error is taken into account. A better option would be a spreadsheet, using special features of readily-available software such as Excel and the advice of a good accountant.

You can’t afford to let your numbers slip in the accounting game. Your business could flounder because of unpaid bills, as could your credit rating. The tax authorities need to clearly see the difference between income and expenditure. And so do you.

Better still, you could avoid having to design a spreadsheet yourself and use purpose-built accounting package. Then you just have to keep up-to-date with the data entry: bills and bank movements, payroll and stock control. All entries are automatically assigned to the correct place and messages will be generated inviting you to print invoices, follow up payments or reorder stock . Compiling those decisive, decision-making reports will become child’s play.

Financial reporting can highlight key issues which can make or break your business. For example, if you find you are over reliant on a particular customer or supplier, you may like to look for an alternative. You can take a firmer line on habitually late payers and perhaps offer discount packages to entice punctuality.

Economies could be made by suggesting discounts to your biggest suppliers. What’s more, you may be interested to make comparisons with the same periods from the previous year to see whether you are up or down and try to pinpoint any changes. If there are any variations in profitability for similar types of jobs, you will wish to find out why.

Near-future forecasts will be easy to make, allowing for better planning. Are you likely to be able to cover costs? Do not wait to find out the hard way. Likewise, budgeting will be better in hand. You can assess your targets in terms of whether they are realistic and if you are meeting them or not. It is clear that you could benefit from a good software package – but which one?

Your decision will be largely guided by the size of your business. For small traders, a personal finance management program such as Intuit's Quicken or Microsoft Money may be enough for you. They are aimed at household use, but the latest versions come with so many accessories and handlebars that it would be enough for someone without too many customers or invoices to keep track of.

For bigger business with rapid expansion plans, which use more than one currency and several bank accounts, Microsoft’s Money may be the answer. The approach here is more rigorous (and more jargon-packed) and you will have many more options for compiling reports.

Intuit's QuickBooks Pro is a best-seller, perhaps because of its simple start-up. Your use of it grows as you learn to handle it better. In the end, up to 125 different reports can be elaborated.

Spreadsheets are not a legal requirement when it comes to tax declarations, but you will appreciate the chance to put your viewpoint clearly to the taxman – who is more likely to take your word for things if they are professionally presented. Not to mention your bank manager.

So take a tip from the professionals – and enjoy your next fiscal and accounting year!

More About Payroll Acounting Software

Payroll accounting software is essentially a comprehensive tool that has been designed to be able to the accounting needs of small businesses, companies, institutions, non-profit organizations, multinational corporations, as well as other institutions. This software helps in calculating tax withholdings, employee wages, salaries, bonuses, and tax deductions through an accurate yet timely manner.

This kind of software has a lot of features that minimizes manual labor as well as paperwork. It would be the perfect choice to be able to keep track of the weekly, monthly, quarterly and annual paychecks, as well as the payroll tax-related forms. Additionally, it helps in preparing the comprehensive MIS reports, return forms, utilities, transaction entries, graphical representation and master entries. Through the utilization of payroll accounting software, you would be able to eliminate a substantial amount of time and effort required in manual processes, as well as make the processing of payment a lot more accurate, simpler and quicker.

This is able to easily integrate with the accounting systems, the general ledger, as well as the vertical business solutions. A lot of the available payroll accounting software has numerous options and can incorporate easily to the present environment you are in.

Today, there is a wide selection of different payroll software packages, which are available online at very affordable prices. Choosing which payroll accounting software would be best for you could be a challenge because of the big number of the companies offering them. You could always try out a product before purchasing to make sure that it would be one that would fit your requirements.